PROCUREMENT
Better control. More efficient management.
PROCUREMENT
Better control. More efficient management.
Apollo Procurement enables the management of the entire procurement process in all organizations
Procurement in an organization is a complex process that includes all activities related to procuring goods and services. It is focused on establishing and maintaining a strong relationships with suppliers and has long-term goals such as gaining an advantage over competition. Procurement in a broader sense, in addition to the transaction process itself, includes the identification of needs, management of relations with suppliers and management of contracts. The transactional procurement process itself includes activities such as request processing and ordering, receipts and payments.
Depending on the complexity and structure of the organization, it is possible that there are dozens of different procurement processes in the procurement department. For example, the procurement process depends on the type of procurement or the subject of procurement (raw materials, semi-finished products and products, goods, equipment, buildings, services, etc.). It also depends on the business rules of the organization itself, for example the total procurement amount or existing contracts with suppliers.
DIGITAL SIGNATURE DOCUMENT TECHNOLOGY WAS APPLIED USING THE STANDARD PUBLIC KEY INFRASTRUCTURE (PKI) FORMAT, so that each approval activity is bound by an arbitrary number of signatories depending on the business rules.
Apollo
Procurement
Each procurement process is structured so that the process flow is modeled as a series of steps in accordance with the business rules of the organization. For each step, the responsible executors (application users) and the activities to be performed are determined. When the planned activities are completed, the process progresses to the next step according to the predefined model.
Each process can be performed by a large number of users from different locations and in cooperation with other organizational units (finance, warehouses, transport…) within the organization. Processes are easily monitored and controlled during execution. They are subsequently inspected and audited, so that the entire execution of all procurement processes is completely under control.
Some steps in the process require the exchange of data with other applications implemented in the organization (company ERP) or external data sources. This exchange and functional integration is done through a web service.
All existing processes in the procurement service are modeled in Apollo Procurement during implementation. Processes can be modified during (BPR – Business Process Reengineering), or updated after implementation, just by changing the defined model, and adding new process models.
EXAMPLE OF INITIATING THE PROCUREMENT PROCESS
FROM REQUEST TO STARTING THE PROCESS
EXAMPLE OF PROCESS FLOW
FROM STARTING UP TO ISSUING THE ORDER FORM TO THE SUPPLIER
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If you have any questions or you need a consultation or advice regarding additional customization of software to the needs of your business, feel free to contact us.